SaaS Web Mail Archiving

The SaaS Web Mail Archive experience

Archiving for businesses

Businesses need to keep track of their email communication in order to be able to restore past agreements in case of litigious situations. This archiving services has been built to satisfy German regulations which are in power since January first 2017.

Professional archiving features

The archived mails are compressed, encrypted and sealed with a timestamp - it is not possible to modify the mails without them being discovered. The storage is backuped daily.

Transport security and encryption for stored emails

The whole process chain is encrypted: starting from the communication between the mail server and the archiving system, further to the storage and the web interface to browse the archive..

Web interface to browse the archived emails

A simple and intuitive web interface is available to browse the archived emails. A search field powered powerful search engine helps you finding relevant emails in seconds. The web tool can be secured via VPN on demand, please contact us for more information.

Simple user and permission management

Each user can look for his own emails. An auditor, though, has access to all emails. It is also possible for users to delegate permissions to an other user. It is clear that roles and permissions need to be regulated within the company to comply with local confidentiality rules - the present solution is only a technical platform.

Attachment index

Standard file types, like for example pdf, are supported and their content can be indexed. The search engine can then find documents via a full text search.

Confidentiality

An encrypted communiation and the usage of individual credentials make the service technically confidential. It is a necessity to regulate the access within the company (organisational confidentiality).

On premise vs hosted service

Of course, you can decide to manage your archiving on premise within your company’s office. That means that you need to buy hardware, setup a system (which will need some maintenance) and monitor both over the time. With a hosted solution as the one presented, you just order a service which will run on parallel of your daily business, you just do not need to take care. Let professionals do the job!